The 4 Best Smartphone Apps for Business Event Planners

In 2012, a survey was conducted to determine just how important smartphones were to their users. Shockingly, two-thirds of respondents claimed that they simply “couldn’t live” without their phones. In the four years since said survey was created, that number has surely grown.  

Millennials might love their smartphones, but there’s an even more finite sliver of society that can’t do without them—corporate event planners. Having worked in this industry for years, we know just how important phone use is when it comes to planning, carrying out and wrapping up an event’s proceedings.

Without a doubt, the smartphone is as effective of a tool as there is. With that in mind, if being completely candid, it’s not the phone that makes the difference—it’s the apps. The following are the four most important business event planning apps for you and your team:


Effective business event planning is brought about through smart communication. This is where Slack comes into the picture. Slack is an app that makes widespread communication an easy endeavor by getting rid of massive email chains and replacing them with chatrooms and message boards.

Even better, slack not only allows you to create separate groups to hone in on a project’s specific needs, but it allows you to associate customizable tags with any conversation. What does this mean for you? Long gone are the days when you spent minutes hunting for a text message or email to find important information.

2. Doodle

More than likely, when bringing about business event planning mastery, you work with one vendor at a time. That said, in many instances, a host of moving parts will need to be present at one meeting or participate in a single conference call.

Thanks to Doodle, you’re not left alone trying to coordinate the schedules of 10 different people. That’s right—through poll-like responses from future attendees, Doodle does the dirty work for you, figuring out when, where and how an interaction should take place. When all is said and done, all you’ll need to do is show up.

3. Evernote 

Business event planning can quickly become a nightmare if you’re not as organized as possible. Instead of using a traditional paper agenda to keep your thoughts straight, download Evernote to help you out. Honestly, there’s no better app out there.

What’s best about Evernote is that the program allows you to keep everything—not just text—in one single location. Along with typed notes, photos, video clips, screenshots and Web links are all categorized by tag to make your job as easy as possible.

4. Pinterest

 You just knew the Pinterest app had to be on this list, didn’t you? If so, you were right. Each of the aforementioned apps deal with the managerial side of business event planning. While vital to an event’s success, of equal importance is the creative side of the industry.

Yes, it’s a social networking program, but it’s great for event ideation. By simply following a few relevant boards, you’ll gain access to an endless picture library of business event planning concepts. From décor and design to awesome event entertainment and themes, Pinterest will provide you with all of the event inspiration you need. 

We get it—in order to maintain your sanity as a business event planning specialist, you’ll occasionally need to turn of your phone and relax. During the work day, however, that’s not even close to a real possibility. So, in order to maximize your professional output, give Slack, Doodle, Evernote and Pinterest a try. In the end, you’ll be glad you did.

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